Budget and funding

When planning the residency budget, you need to include all costs at the outset, even if the school plans to cover some of them, such as providing materials from stock.

To help construct the budget, work through the following check list:-

• Do you need to buy special materials for use by pupils and staff? Can you obtain these from stock or will the artist supply them?
• Will you be asked to mount an exhibition, or bring in equipment? (You may need to include transport costs for large items).
• Will there be additional costs such as firing work in a personal or privately owned kiln?
• Do you need to take out extra insurance cover?
• Do you need to bring in any other specialist contractors? For example, if you are installing a large piece of work or piece of equipment, do you need scaffolding or transport?
• How will you document the residency? Include the costs of film or video or hiring a photographer.
• Is there going to be a celebratory event to mark the completion of the residency? If so will there be additional costs involved in this? Or extra time that you need to attend at the school?

Estimate for how many days you will need to undertake the required work.

It is difficult to say precisely how much time should be allowed for preparation and how much you should be paid for. If you have been invited to make an application for a residency, it is reasonable for the school to expect you to provide a proposal and attend one meeting free of charge, as you would for any other job application. This gives both you and the school the chance to find out if you can work together successfully. However, if you have definitely been offered the residency after this point, any further preparation time should be allowed for in your fees.